Logistic and Procurement Officer
نبذة عن الوظيفة
Position: Logistic and Procurement Officer Duty station: Aleppo Line manager: Logistic and Procurement Team Leader General Position Summary: The Logistic and Procurement Officer is
الوصف والتفاصيل
Position: Logistic and Procurement Officer Duty station: Aleppo Line manager: Logistic and Procurement Team Leader General Position Summary: The Logistic and Procurement Officer is responsible for implementing daily Logistic and Procurement operations, ensuring that all purchases are made in a timely, cost-effective, and compliant manner in accordance with PIN procurement policies and donor regulations. The role includes managing tenders, supplier communication, market analysis, and documentation. In additional responsibility for Logistic sectors in Aleppo Office which include warehouse Management, Assets Management, IT, and base Management. 1. Procurement · Work on procurement processes at all thresholds ensuring they are conducted transparently, competitively, and in accordance with applicable procedures. · Receive logistics and program requests in the WMR system, consolidate them, and follow up on implementation. · Prepare and send out quotation forms; collect and review quotations. · Prepare bid evaluation reports and bid comparison tables; obtain necessary approvals from committee members. · Manage the tender process: distribute RFQs to shortlisted suppliers, receive bids, and support evaluation committees. · Draft tender notices and contracts and submit them to the Senior Procurement Officer for review. · Organize and archive all procurement and tender documentation; · Communicate with suppliers for clarifications, negotiations, and contracting. · Maintain and regularly update the PRF/order follow-up tracker. · Coordinate with the warehouse and program teams to ensure delivery and receipt of requested items. · Maintain and update the vendor database and log supplier performance and incidents. · Communicate with program departments for clarifications on specifications, delays, or deliveries. · Liaise with the finance department regarding payment processing and procurement document archiving. 2. Warehouse management: · Maintain accurate records of all incoming and outgoing stock. · Conduct regular physical inventory checks and reconcile with system records. · Prepare and update stock cards and warehouse registers. · Ensure all warehouse transactions are supported by proper documentation (GRN, Waybills, etc.). · Coordinate with procurement and program teams for delivery schedules. · Verify quantity and quality of received goods against delivery notes and purchase orders. · Ensure the warehouse is clean, organized, and secure at all times. · Responsible
المتطلبات
ü Strong organizational and time management skills. ü Good team management and leadership skills, with the ability to coordinate, support, and motivate team members to achieve organizational objectives. ü Very Good knowledge of logistics and procurement procedures, standards, and best practices. ü Strong attention to detail, particularly in contract preparation, tender documentation, and report writing. ü Good knowledge of Microsoft Office, especially Microsoft Teams, Microsoft Excel, and Microsoft Word. ü Ability to prioritize tasks and manage multiple tasks effectively. ü Willingness to learn and adapt to changing priorities and operational needs. ü Ability to work independently while contributing effectively as part of a team. ü Experience working with NGOs and familiarity with donor compliance requirements. ü Very Good level in both Arabic and English (written and spoken) is required. ü Minimum of 2 years of experience in a similar position. ü Ability to work under pressure and meet deadlines while maintaining accuracy and quality.
الإعجابات والتعليقات
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