Admin Manager
نبذة عن الوظيفة
Under the supervision of the Field Coordinator, the Administrative Manager carries out administrative, accounting and financial management of his/her base, in compliance with donor
الوصف والتفاصيل
Under the supervision of the Field Coordinator, the Administrative Manager carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures. He/she supervises accounting operations and cash management and carries out budget follow up in conjunction with the program managers. He/she is also in charge of the administrative management of all the national employees of his/her base and of ensuring that Solidarités International’s Human Resources policy is properly implemented. He/she supports monitors and trains the members of his/her administrative team. Desired start date: As Soon As possible Type of Contract: Fixed-term contract, subject to renewal depending on organisational needs, availability of funding and satisfactory performance. Location: Aleppo HR management for national staff • Supervise all recruitment processes and integration and induction of all new employees • Keep informed of all bills and changes associated with employment law, employment in general, and staff training. • Improve staff working conditions in close collaboration with the administrative coordinator • Collect the necessary information for monitoring changes in the cost of living. • Supervise the monthly payroll and verify the base’s salary databases and payroll processing (Balzac XX) • Check the update at base level of the HR linked information through Homère software • Supervise the update of all HR-related documents at mission level and filing at coordination level • Monitor adhesion to national HR policy at mission level • Update staff records and follow up HR deadlines • Consolidate and update the mission organization chart • Supervise annual performance review deadlines, contract dates… • Participate in creating an annual mission training plan, supervise its implementation and measure its impact • Participate in the review of the mission HR policy • Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected Team management • Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated • Train, support and evaluate the administrative team at his/her assignment base • Plan and direct the activities of the administrative team • Lead meetings for the administrative team Cash-flow/bookkeeping: • Manage his/her base's cashflow and ensure that banks and cash boxes are well supplied • Manage transfers a
المتطلبات
Education & Certifications: Bachelor’s degree in finance, accounting, business administration or a related field (required). A master’s degree or professional certification in accounting or HR is an asset. Experience: • Experience in the humanitarian sector: 3-4 year • Experience on a similar position: 2 years Key Competencies & Personal Qualities: TECHNICAL SKILLS • Accounting, cash and bank management, and monthly closing. • Budget follow-up and financial reporting. • Knowledge of institutional donor rules (e.g. ECHO, CDCS, SHF). • Payroll and the full HR cycle: recruitment, contracts and performance management. • Good knowledge of Syrian labour law. • Advanced Excel. • Experience with accounting and HR software. TRANSVERSAL SKILLS • Leadership and team management. • Integrity and confidentiality. • Ability to prioritise and work under pressure. • Clear communication skills. • Sound judgement in sensitive HR situations. • Autonomy and problem-solving. LANGUAGES • English: Fluent • Arabic: Fluent
الإعجابات والتعليقات
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